Privacy Policy for Spotlight Dialogue Studios

Effective Date: 5 May 2026

1. Introduction and Company Information

This Privacy Policy explains how Spotlight Dialogue Studios (“Spotlight Dialogue Studios,” “we,” “us,” or “our”) collects, uses, discloses, stores, and protects personal data in connection with our interview-show business, including our website, online forms, email communications, production activities, audience engagement, and related services.

We are committed to handling personal data in accordance with the Personal Data Protection Act 2012 of Singapore (“PDPA”) and other applicable laws and regulatory requirements in Singapore.

Company details:
Spotlight Dialogue Studios
18 Robinson Road, #12-01, Singapore 048547
Email: [email protected]
Phone: +65 6324 7891

2. Data Collection and Processing

We may collect and process the following categories of personal data, depending on your interactions with us:

• Identity and contact data: name, email address, phone number, social media handle, company name, job title, and other contact details.
• Participation and production data: interview availability, preferences, biography, professional background, submitted questions, responses, and related correspondence.
• Audio, video, and image data: recordings, photographs, voice, likeness, and other content captured during interviews, recordings, live sessions, or promotional activities.
• Technical data: IP address, browser type, device information, operating system, log data, cookies, and similar online identifiers.
• Usage data: pages visited, time spent, interaction data, form submissions, and engagement metrics.
• Payment and billing data: if applicable, payment records, billing address, and transaction-related information.
• Marketing and communication data: preferences, consent records, and responses to our communications.

We may collect personal data directly from you, from third parties you have authorised, from publicly available sources, and automatically through our website or digital tools.

Where you provide personal data relating to another person, you confirm that you have the authority to do so and that the other person has been informed of this Privacy Policy where required.

3. Purpose of Data Processing

We process personal data for the following purposes:

• to assess, arrange, and conduct interviews, recordings, and related production activities;
• to communicate with guests, contributors, clients, vendors, and audience members;
• to create, edit, publish, distribute, and promote interview-show content;
• to manage bookings, scheduling, logistics, and administrative matters;
• to verify identity, credentials, and suitability of guests or contributors;
• to respond to enquiries, feedback, and support requests;
• to operate, maintain, secure, and improve our website, services, and internal processes;
• to conduct analytics, audience measurement, and service improvement;
• to send marketing, promotional, and informational communications where permitted;
• to comply with legal obligations, regulatory requirements, and lawful requests;
• to establish, exercise, or defend legal claims;
• to prevent fraud, abuse, security incidents, and other harmful activity.

4. Legal Basis for Processing

Where the PDPA requires consent, we will generally obtain your consent before collecting, using, or disclosing your personal data, unless an exception under applicable law applies.

We may also process personal data where necessary or permitted for purposes such as:

• the performance of a contract or to take steps at your request before entering into a contract;
• our legitimate interests, provided such interests are not overridden by your interests, rights, or freedoms, and subject to applicable Singapore law;
• compliance with legal and regulatory obligations;
• investigation or proceedings, including legal claims and dispute resolution;
• other purposes permitted under the PDPA, including deemed consent, contractual necessity, business improvement, or other applicable exceptions.

For interview-show production, the processing of your name, likeness, voice, and interview content may be necessary for the production, publication, and promotion of the relevant content. If you choose not to provide certain information, we may be unable to consider you for participation or deliver the requested services.

5. Data Sharing and Third Parties

We may disclose personal data to third parties where necessary for the purposes described in this Privacy Policy, including:

• production staff, editors, researchers, hosts, and contractors engaged by Spotlight Dialogue Studios;
• service providers such as hosting providers, cloud storage providers, analytics providers, email service providers, payment processors, scheduling tools, and customer relationship management platforms;
• professional advisers, including lawyers, auditors, insurers, and accountants;
• business partners, sponsors, distributors, broadcasters, and promotional collaborators, where relevant to the interview-show business;
• regulatory authorities, law enforcement agencies, courts, or other governmental bodies where required or permitted by law;
• any other party with your consent or at your direction.

We require third parties processing personal data on our behalf to protect it appropriately and to use it only for authorised purposes. However, we are not responsible for the privacy practices of independent third parties that process data for their own purposes. We encourage you to review their privacy notices.

6. Data Transfer to Third Countries

Some of our service providers, collaborators, or platforms may be located outside Singapore. As a result, your personal data may be transferred to, stored in, or accessed from countries or territories outside Singapore.

Where such transfers occur, we will take reasonable steps to ensure that the recipient provides a standard of protection comparable to that required under the PDPA, including through contractual safeguards, due diligence, and other appropriate measures permitted by law.

By using our services or providing personal data to us, you acknowledge that cross-border transfers may be necessary for the operation of our interview-show business.

7. Storage Duration

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required or permitted by applicable law.

Retention periods may vary depending on the type of data and the context in which it was collected. In general:

• guest and contributor records may be retained for the duration of the production relationship and for a reasonable period thereafter;
• published interview content may be retained indefinitely for archival, editorial, historical, or promotional purposes unless removal is required by law or agreed otherwise;
• administrative, billing, and contractual records may be retained for legal, tax, accounting, or audit purposes;
• marketing data is retained until you unsubscribe, withdraw consent, or object where applicable;
• technical logs and analytics data are retained for a limited period necessary for security, troubleshooting, and performance analysis.

When personal data is no longer required, we will delete, anonymise, or securely destroy it in accordance with our retention practices and applicable law.

8. User Rights

Subject to the PDPA and other applicable laws, you may have the following rights in relation to your personal data:

• Access: to request access to the personal data we hold about you and information about how it has been used or disclosed.
• Rectification: to request correction of inaccurate or incomplete personal data.
• Erasure: to request deletion of personal data in certain circumstances, subject to legal and operational retention obligations.
• Restriction: to request that we limit certain processing activities in appropriate circumstances.
• Data portability: to request a copy of certain personal data in a structured, commonly used format where applicable and technically feasible.
• Objection: to object to certain processing, including direct marketing where applicable.

We may need to verify your identity before responding to a request. We may also refuse or limit a request where permitted or required by law, including where the request would adversely affect the rights of others, our legal obligations, or our ability to retain records for legitimate purposes.

9. Withdrawal of Consent

Where we rely on your consent to process personal data, you may withdraw that consent at any time by contacting us using the details below.

Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal. In some cases, withdrawing consent may mean that we cannot continue to provide certain services, consider you for an interview, or publish related content. We will explain the consequences of withdrawal where relevant.

10. Right to Complain

If you have concerns about how we handle your personal data, please contact us first so that we may address your concerns promptly.

You also have the right to lodge a complaint with the Personal Data Protection Commission (PDPC) in Singapore if you believe that your rights under the PDPA have been infringed or that we have not handled your personal data appropriately.

11. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal data against unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks.

These measures may include access controls, password protection, encryption where appropriate, secure storage, staff confidentiality obligations, and regular review of our security practices.

However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to protect personal data, we cannot guarantee absolute security.

12. Contact Information

If you have any questions, requests, or concerns regarding this Privacy Policy or our handling of personal data, please contact:

Spotlight Dialogue Studios
18 Robinson Road, #12-01, Singapore 048547
Email: [email protected]
Phone: +65 6324 7891

13. Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, operational needs, or technology.

Any revised version will be posted on our website with an updated effective date. Where required by law, we will provide additional notice or obtain your consent for material changes.

We encourage you to review this Privacy Policy periodically to stay informed about how Spotlight Dialogue Studios handles personal data.